All passport applicants are requested to carefully read the requirements for their application and make sure that they bring all necessary requirements on the date and time of their scheduled appointment to avoid inconvenience.

  1. Schedule appointment by telephone, please call 052 211 8811 (or send an email to This email address is being protected from spambots. You need JavaScript enabled to view it.) and ask to speak with the Lost Passports Desk of the Passports Section.

  2. Personal Appearance;

  3. Duly accomplished passport application form (Adult or Minor form);

  4. Affidavit of Loss (¥3,500);

  5. Report of passport loss from Japanese police authorities (Translation of document: ¥3,500);

  6. Photocopy of data page of lost passport, if available;

  7. Present original and one (1) copy of birth certificate from the Philippine Statistics Authority;

  8. For married women, original and photocopy of marriage certificate from Philippine Statistics Authority (PSA);

  9. Original and copy of a Philippine-issued government ID with a picture, such as driver's license, voter's ID, Professional Regulatory Commission (PRC) ID, NBI clearance, etc.;

  10. Processing Fee of 21,000 Japanese yen (cash only)

  11. Self-addressed envelope (nagagata 3) with 575 yen stamps (yubin kite). On said envelope, the name of the applicant MUST BE WRITTEN IN ROMAJI, and do not forget to write your contact number.

There will be a 15-day clearing period prior to the processing of application for replacement of lost valid passport.